SAA - In the Loop for Tuesday, April 13, 2010

Upcoming Deadlines
April 14: Deadline for proposals for Business Archives Colloquium.
May 1: Do one thing to help “save our archives” for MayDay!
May 1: Deadline for proposals for 75th Anniversary issue of American Archivist.
May 4: Deadline for participation in American Archivist survey.

Watch Us Grow…
Our website is evolving—right before your eyes. This week we begin a phased launch
of the new site, which is powered by Drupal, an open-source content management
system. The home page now sports our new look. In the coming months we will
systematically evaluate and convert all website content into the new system, with a
goal of completing the project by early 2011.

MayDay! MayDay!
Now’s the time to decide on one thing you can do—even if it’s something simple—to
help “save our archives” on May 1. The SAA website has lots of ideas and tips for
you to consider.

What Do You Think About The American Archivist?
Let your opinion be heard! The Editorial Board is conducting an evaluation of SAA’s
semiannual journal, American Archivist, and would like your input. Please complete a
brief survey that queries your satisfaction with the journal. Tell us how it can be
most useful to your professional practice and development. Click here to participate
by May 4.

Tell the Senate Now Why PAHR Is Important to You!
Senators Orrin Hatch (R-UT) and Carl Levin (D-MI) will introduce the PAHR bill in
the Senate very soon. They have sent a “Dear Colleague” letter to invite other
Senators to join them as sponsors. Now is the time to contact your senators to tell
them that this bill is of concern to you and your organization as their
constituents—and to ask for their support. If we can move PAHR well in the Senate in
the next month or two, the chances are very real that the bill could be voted on in
both houses of Congress this year! See the PAHR web page for all the tools and
information you need to contact your senators!

Swing by SAA Table at MAC
Make sure to stop by the SAA table at the 2010 Midwest Archives Conference Annual
Spring Meeting, April 22–23, in Chicago. SAA staff members will be in the exhibit
area selling a number of new releases and popular titles at reduced rates. Spring
for a book this season—the special pricing on books like Preserving Archives and
Manuscripts and Photographs is hard to beat!

Cheers to 75 Years!
Seventy-five years of growth and achievement are good reasons to celebrate—and in
2011 SAA will do just that as the Society toasts its 75th anniversary. Chief among
the priorities of the task force charged to oversee the anniversary celebration is
to provide opportunities for member participation in development of materials. Watch
this space for ideas about what you can do to join in the fun.

Call for Papers for 75th Anniversary of SAA
If you’d like to contribute to the celebration—and see your name in print—here’s a
great opportunity!  The American Archivist Editorial Board invites proposals for
papers to be published in the Fall/Winter 2011 issue to mark SAA’s 75th anniversary.
The deadline is May 1. Read more here.

DC 2010 Registration Fees, Hotel Reservation Site Now Available; Program Goes “Live”
on April 15
Begin planning for DC 2010! Click here for access to the full conference website
(beginning April 15), including the preliminary program, registration fees and
forms, and the headquarters hotel’s guest room reservation site.

Call for Speakers for Business Archives Section
The Business Archives Section is looking for speakers for its Colloquium on August
11, 2010. If you’re interested in speaking about one of the topics below, submit
your presentation proposal by April 14. Topics: digital archives and preservation;
social media and corporate archives; work-life balance; and advocacy.

Haiti's Declaration of Independence Found in British Archives
Canadian graduate student Julia Gaffield was researching in Britain's National
Archives and stumbled upon the only known copy of Haiti's Declaration of
Independence. In 1804 former slaves proclaimed the independence of their country
Saint-Domingue from France, declaring the new nation be named Haiti. Although it was
known that documents declaring the country's emancipation were printed, none had
ever been found. The discovery gives a look into the only country in the Western
Hemisphere in which slaves successfully revolted to gain national independence.

2011 SAA Nomination Form
Please take this opportunity to suggest prospective candidates for the 2011 SAA
ballot. All submissions are confidential. Make your nomination today.

National Preservation Week Clinic
The Historical Society of Washington, D.C., in cooperation with the Washington
Conservation Guild and the Library of Congress, will host a free Preservation Clinic
for Books, Papers, and Photographs on May 15 from 12:00 to 3:30 p.m. The event is
held on the last day of Preservation Week, an initiative to raise public awareness
about preservation of personal, family, community, and public collections. Click
here for details on how to sign up for the clinic.

Protecting Cultural Heritage Course: Sign Up Now
The International Centre for the Study of the Preservation and Restoration of
Cultural Property (ICCROM) just announced its training course on First Aid to
Cultural Heritage in Times of Conflict. The six-week course will take place
September 17 to October 29, 2010, and train participants on how and when to protect
endangered cultural heritage. Application deadline: May 14. For more details, click
here.

“The Story of Us” Contests Call for You!
The Institute of Museum and Library Services, with HISTORYTM and the President's
Council on the Arts and the Humanities, invites U.S. libraries and students to flex
their creative muscles and share their passion for American history by participating
in “HISTORY America: The Story of Us” contests. The contests involve projects that
promote learning about American history and explore the nation's heritage. For
details, click here.

I-CHORA 5 This Summer in the U.K.
I-CHORA 5—“Records, Archives, and Technology: Interdependence Over Time”—will be
held in London, July 1–3, 2010. Thirty speakers from North America, Europe, and
Australia will address subjects ranging from the early recordkeeping technologies of
Peru, to medieval recordkeeping in Venice, to nineteenth century British civil
service and twentieth century Spain. Among the four keynote speakers is SAA member
Barbara Craig (University of Toronto). Read more details here.

New Procedures for Standards Review/Approval
At its February meeting the SAA Council adopted the Standards Committee’s
recommendations for an overhaul of the committee’s charge and procedures for
development and review of standards. View the new documents here.

CLIR Requests Pre-proposals for Hidden Collections Grant
The Council on Library and Information Resources (CLIR) has opened the pre-proposal
application period for its Cataloging Hidden Special Collections and Archives grant
program. CLIR expects to award about $4 million in grants that range from $75,000 to
$500,000 to institutions holding collections of high scholarly value that are
difficult or impossible to locate through existing finding aids. The deadline for
submitting pre-proposals is April 23, 2010. Click here for more details.

Richard A. Baker Graduate Student Travel Grant Available
The Association of Centers for the Study of Congress (ACSC) is accepting
applications for the 2010 Richard A. Baker Graduate Research Travel Grant, which
supports graduate-level research conducted at member repositories of the Association
of Centers for the Study of Congress. An award of up to $500 may be used to
underwrite travel, lodging, copying, and other research expenses. For application
details, click here. Apply by April 18, 2010.

Continuing Education
We’ve added three more workshops in June/July—and more are in the works! With so
many topics to choose from, this is a great time to invest in your professional
future with continuing education from SAA. Take a look at the complete calendar.
Don’t see the topic of your choice? Contact us to bring a workshop to your location.

April/May/June Workshops (Yes, some still have space available!)
•        Implementing “More Product, Less Process” (Washington and Georgia)
•        Describing Archives: A Content Standard (Tampa and Los Angeles)
•        Oral History: From Planning to Preservation (Early discount extended to 4/16!)
•        A Guide to Balancing Legal Issues in Photo Collections (Early discount through 4/21!)
•        Fundamentals of Acquisition and Appraisal (Early discount through 4/19!)
•        Style Sheets for EAD: Delivering Your Finding Aids on the Web
•        Advanced Appraisal for Archivists
•        NEW! Archival Overview (Macomb, Illinois)

Web Seminars
•        Register Now!  “Disaster Planning for Electronic Records,” June 22, at 1:00 pm (US
CT) with William LeFevre of Wayne State University.
•        If you missed live presentations of SAA’s topical Web seminars, they’re now
available Online On Demand. Access the Education Calendar under the Education and
Events menu on the home page and register to gain access for two months. Or, if
you’d rather have an audio CD to listen to while driving, go to the Publications
Catalog and check for CDs.

Preconference Workshop Schedule at DC 2010
•        Managing Architectural, Design, and Construction Records (8/8-8/9)
•        Understanding Archives: Introduction to Principles and Practices (8/8-8/9)
•        Planning New and Remodeled Archival Facilities (8/8-8/9)
•        Managing Electronic Records in Archives and Special Collections (8/9-8/10)
•        Copyright:  The Archivist and the Law (8/9-8/10)
•        Emergency Management for Archivists (8/9-8/10)
•        A Guide to Balancing Legal Issues in Photograph Collections (8/9)
•        Introduction to Basic Imaging: How to Do a Small Digitization Project (8/9, 1/2 day)
•        Advocating for Archives (8/10)
•        Producing it Online: Planning and Expanding Your Exhibitions (8/10, 1/2 day)
•        When It’s All About the Money: Leveraging Your Economic Impact (8/10, 1/2 day)

Attention Job Seekers!
Check out the following career opportunities posted to SAA’s Online Career Center:
•        Archivist / American Academy of Pediatrics (Elk Grove Village, Illinois)
•        Archivist / Robert J. Terry (Houston)
•        Assistant Director, Special Formats Processing / New York Public Library (New
York, New York)
•        Assistant Head of Cataloging/ Head of Processing / University of Kansas Libraries
(Lawrence, Kansas)
•        Civil Rights Oral History Survey Project / American Folklore Society (Ohio)
•        Digitization Specialist / Dumbarton Oaks, Trustees for Harvard University
(Washington, D.C.)
•        Library Technical Assistant III / New York Public Library (New York, New York)
•        Re-Invent Archives / Youngstown State University (Youngstown, Ohio)
•        Specialist I or II / New York Public Library (New York, New York)
•        Specialist II / New York Public Library (New York, New York)

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SCSAA Meeting Minutes 4/6/2010

SCSAA Meeting Minutes 4/6/2010

• An email will go out later this week to officially sign up for the Cooperstown trip. The group will be limited to 15 people. A sign-up sheet was passed around at the meeting to get a preliminary idea of the number of interested people.
  

• Officer positions for the fall 2010 were announced and include the Vice-president, Treasurer and Assistant Webmaster. It was also discussed whether we should make a formal motion to approve Ashley Tuerffs as the new President. It was announced that voting and nominations can be done by emailing Kerry Lynch. Nominations must be in by April 14, and the new officers will be announced at our last meeting April 20.
  

• It was announced that for travel grant purposes the officers need to know who is officially coming to the annual SAA conference in Washington, D.C. by April 20.
  

• The SCSAA email and website are down until the end of the week due to a problem re-validating the student group.
  

• There will be an end of the year CCI part to be held at Junior’s on Madison Ave., more details to come later.

• Discussed the possibility of the group meeting up over the summer for a social hour, for those SCSAA members who will still be in the Albany area.
  

• The final meeting of the spring semester will be on April 20, 2010 at 3:30 in the Draper Hall Lounge.
  

SCSAA Meeting Minutes 3/23/2010

SCSAA Meeting Minutes 3/23/2010

• The New York State Archives visit is scheduled for this Friday from 2:00-3:30. Ashley will be picking up people for rides down to the archive at 1:30 in Draper lobby.
  

• The visit to the preservation department of the New York State Archives is scheduled for May 6.
  

• We discussed updates on the Cooperstown trip, those who are going will have to visit the Farmer’s Museum or the Fenimore Art Museum after the Baseball Hall of Fame.
  

• ASIS&T would like to sponsor an end of the year party for CCI student groups either by holding a BBQ or at Junior’s on Madison in early May.
  

• Discussed beginning to think about new officers for Fall 2010, positions available will be President, Vice-President, Treasurer, and Assistant Webmaster

• The next meeting will be held April 6, 2010 in the Draper Hall Lounge.