Somewhat expensive but intriguing...
http://saa.archivists.org/Scripts/4Disapi.dll/4DCGI/events/ConferenceList.html?Action=GetEvents
Friday, February 26, 2010
Friday, February 19, 2010
Upcoming SAA Workshops
Fundamentals of Acquisition and Appraisal
March 15; Early discount extended to February 23!
Princeton, NJ
If you are unfamiliar or uncomfortable with fundamental appraisal theory and
practice, this workshop is for you! [Read more]
Project Management for Archivists
March 19; Early discount extended to February 26!
Amherst, MA
You’re involved in a variety of projects every day, from such small projects as
developing a new procedures manual to such large projects as digitizing a
collection. [Read more]
Basics of Managing Electronic Records...Getting You Started! Web Seminar
March 30 – 1:00 - 2:30 PM CENTRAL
This 90-minute web seminar provides you the basics you need to start solving your
electronic records problems. [Read more]
JUST ADDED!
Visual Literacy for Photograph Collections
Apr 06 at the National Museum of the American Indian
Washington, DC
Learn methods to gain information from photographs and to understand how this
information can be applied in a practical manner to help manage, arrange, and
describe collections more effectively and for researchers to extract information.
[Read more]
Introduction to Digital Libraries and Digital Archives
Apr 30 at the American Numismatic Society
New York, NY
Are you increasingly asked to deal with digital content that finds its way into your
archives either because of efforts to digitize print collections or because of
digital acquisition? Or are you preparing to receive “born digital” material and
want to understand the potential of digital libraries and digital archives. Or is
your institution building an institutional repository? [Read more]
If your browser doesn’t accommodate the URLs, go to www.archivists.org, and access
the education calendar in the education and events menu. Questions? Please contact
us at education@archivists.org or (toll free) at 886.722.7858.
March 15; Early discount extended to February 23!
Princeton, NJ
If you are unfamiliar or uncomfortable with fundamental appraisal theory and
practice, this workshop is for you! [Read more]
Project Management for Archivists
March 19; Early discount extended to February 26!
Amherst, MA
You’re involved in a variety of projects every day, from such small projects as
developing a new procedures manual to such large projects as digitizing a
collection. [Read more]
Basics of Managing Electronic Records...Getting You Started! Web Seminar
March 30 – 1:00 - 2:30 PM CENTRAL
This 90-minute web seminar provides you the basics you need to start solving your
electronic records problems. [Read more]
JUST ADDED!
Visual Literacy for Photograph Collections
Apr 06 at the National Museum of the American Indian
Washington, DC
Learn methods to gain information from photographs and to understand how this
information can be applied in a practical manner to help manage, arrange, and
describe collections more effectively and for researchers to extract information.
[Read more]
Introduction to Digital Libraries and Digital Archives
Apr 30 at the American Numismatic Society
New York, NY
Are you increasingly asked to deal with digital content that finds its way into your
archives either because of efforts to digitize print collections or because of
digital acquisition? Or are you preparing to receive “born digital” material and
want to understand the potential of digital libraries and digital archives. Or is
your institution building an institutional repository? [Read more]
If your browser doesn’t accommodate the URLs, go to www.archivists.org, and access
the education calendar in the education and events menu. Questions? Please contact
us at education@archivists.org or (toll free) at 886.722.7858.
Tuesday, February 16, 2010
SAA, In the Loop for Tuesday, February 16, 2010
In the Loop for Tuesday, February 16, 2010
In the Loop is an electronic newsletter distributed via e-mail bi-weekly to provide
members with an update on SAA activities. Please contact the SAA office at
866-SAA-7858 (toll-free) if you have any questions.
Upcoming Deadlines
• February 28: Deadline for SAA award, scholarship, and Fellow nominations.
• February 28: Deadline for changing username and password for 2010 election.
Awards, Scholarship, and Fellow Nominations Wanted!
Do you know an individual or organization that has made an outstanding contribution
to the archives profession? Or promoted greater public awareness of archives? SAA
annually recognizes outstanding achievements in the archives profession through an
awards competition and the naming of Fellows.
Scholarships are available to individuals in need of financial assistance to attend
graduate school. The Mosaic Scholarship offers financial and mentoring support to
two minority students pursuing graduate education in archival science. The F. Gerald
Ham Scholarship Fund gives financial support to two graduate students in their
second year of archival studies.
For more details on selection criteria and nomination forms for SAA Fellows, awards,
and scholarships, click here. Completed forms and supplementary materials must be
postmarked by February 28, 2010.
Take a Peek at Actions Taken by the SAA Council
A strategic planning session on public awareness, a half-day joint meeting with the
CoSA Board of Directors to discuss strategies for ensuring passage of the PAHR Act
in 2010, and a meeting with Archivist of the United States David Ferriero were among
the many activities tackled by the SAA Council at its February 2−4 meeting in
Washington, D.C., before the blizzard hit! Read a complete summary of the meeting
here.
SAA Council Posthumously Honors Studs Terkel
At its recent meeting, the SAA Council passed a resolution honoring renowned oral
historian Louis “Studs” Terkel. Read the full resolution here.
Haitian Archives Update
The SAA Council discussed the conditions of archives in Haiti at its meeting in
Washington D.C. Maygene Daniels, SAA Fellow and past president, represented SAA at a
meeting of the U.S. Committee of the Blue Shield (a non-profit organization that
protects cultural property around the world during armed conflicts and other
emergencies) member organizations in Washington on Feb. 5, and reported that
international efforts to provide support for Haitian archives are still being
organized. To learn about the state of libraries, records, and those in the
profession affected by the recent earthquake, visit the Digital Library of the
Caribbean Facebook page.
SAA 2010 Election: Are You Ready to Vote?
Online voting for SAA’s 2010 Election will take place March 11−April 11, 2010.
All individual members, student members, and primary contacts of institutional
members who are in good standing as of February 28, 2010, will be eligible to vote.
If you wish to change your SAA username and password for the purposes of this
election, you must do so by February 28. Paper ballots may be requested by calling
1-866-722-7858 or e-mailing servicecenter@archivists.org. A paper ballot will be
sent to you via first-class mail, along with complete candidate information. Paper
ballots must be requested by March 31, 2010, and postmarked no later than April 11,
2010. In the meantime, read candidate statements and biographies here.
Call for Papers for 75th Anniversary of SAA
SAA will celebrate its 75th Anniversary in 2011. If you’d like to contribute to the
celebration – and see your name in print – here’s a great opportunity! The American
Archivist Editorial Board invites proposals for papers to be published in the
Fall/Winter 2011 issue to mark SAA’s 75th anniversary. Read more here.
How Do You Document “Tweets”?
Case studies documenting the use of Twitter and virtual environments (Second Life,
etc.) by archival repositories are wanted for The Interactive Archivist: Case
Studies in Utilizing Web 2.0 to Improve the Archival Experience. Also welcome are
case studies in areas such as blogging, social networking, tagging and folksonomies,
mashups, RSS, wikis, photo sharing services, video sharing services, and podcasts.
Click here for more info.
Preserving Archives and Manuscripts Is Here!
Hot-off-the-press and ready for your reading is Preserving Archives and Manuscripts
(2nd ed.) by Mary Lynn Ritzenthaler. Time is running out to buy a copy at the
special promotional rate of $36. Click here to order your copy today!
2009 Research Forum Papers Now Available
Click here to check out this new content:
• “‘Everything about This Person’: Name-Based Access to Multiple Resources Using
EAC,” by Nancy Hadley.
• “Searching for ‘Spitzer’ in the Archives: Drawing New Conclusions from
‘Troopergate’ Using Archival Records and Social Networking Analysis,”
by Catherine Stollar Peters.
• “Tapping Our Potential: Business Process Management and Archival Content
Management Systems,” by J. Gordon Daines III and Cory L. Nimer.
Plan for Preservation on March 18
The National Archives and Records Administration (NARA) will host its 24th Annual
Preservation Conference, "Plan for Preservation: Assess, Prioritize and Manage,"
March 18, 2010, at the William G. McGowan Theater in Washington, D.C. Take a look at
the event schedule that begins with an introduction by David S. Ferreiro, Archivist
of the United States.
National Preservation Week, May 9–15, 2010
Pass It On: Saving Heritage and Memories
This May take the time to highlight your institution as a source of preservation
information. SAA has joined the American Library Association, the Library of
Congress, and the Institute for Museum and Library Services as a partner in
celebrating National Preservation Week, May 9−15, 2010. During this week, SAA
asks institutions to connect our communities through events, activities, and
resources that highlight what we can do to preserve our personal and shared
collections.
• Create a display about preserving and collecting personal, family, or community
heritage.
• Offer a preservation workshop or event.
• Highlight Preservation Week on your website with a link to ALA’s Preservation Week
resources.
Letter to ALA Concerning “Traditional Cultural Expressions” Statement
On January 6, 2010, SAA President Peter Gottlieb responded to ALA on behalf of SAA
about ALA's current draft statement (Draft 6) on traditional cultural expressions.
Read more here.
Emmett Leahy Award Nomination
If you or someone you know has had a major impact on the records and information
management professions, recognize their contributions and accomplishments through
the Emmett Leahy Award (nomination deadline is February 25).
NYU to Host Discussion Series
Just what is “archival silence”? Check out this topic and others at New York
University’s Spring 2010 “Discussing the Archive: Ideas, Practices and Institutions”
series.
Save the Date: Western Roundup 2010
Mark your calendars for Western Roundup 2010, held at the Renaissance Hotel in
Seattle from April 28 through May 1. This is a joint meeting sponsored by Northwest
Archivists, Conference of Inter-Mountain Archivists, Society of California
Archivists, and Rocky Mountain Archivists. For more details click here.
Continuing Education
We’ve added more workshops from March to May—and more are in the works! With so many
topics to choose from, this is a great time to invest in your professional future
with continuing education from SAA. Take a look at the complete calendar. Don’t see
the topic of your choice? Contact us to bring a workshop to your location.
March/April Workshops
• Implementing “More Product, Less Process”
• Understanding Photographs: Introduction to Archival Principles and Practices
• Fundamentals of Acquisition and Appraisal
• Project Management for Archivists
• Visual Literacy for Photograph Collections
• Describing Archives: A Content Standard
• Oral History: From Planning to Preservation
Web Seminars
• Register now for “Basics of Managing Electronic Records…Getting You Started!”
March 30 at 1:00 p.m. (US CT) with Geof Huth of the New York State Archives.
• If you missed live presentations of SAA’s topical Web seminars, they’re now
available Online On Demand. Access the Education Calendar under the Education and
Events menu on the home page and register to gain access for two months. OR, if
you’d rather have an audio CD to listen to while driving, go to the Publications
Catalog and check for CDs.
Attention Job Seekers!
Check out the following career opportunities posted to SAA’s Online Career Center:
• Archivist / Crown Family Philanthropies (Chicago)
• Archivist / SPACES - Saving &Preserving Arts & Cultl Envirnmts (Aptos, California)
• Coordinator University Archives and Records Mgmt / Emory University Libraries
(Atlanta)
• Corporate Archivist / HSBC (Mettawa, Illinois)
• Dickinson Research Center Director / National Cowboy and Western Heritage Museum
(Oklahoma City)
• Director, Master of Archival Studies Program / Clayton State University (Morrow,
Georgia)
• Eastern Regional Archivist / Office of the Secretary of State (Washington)
• Electronic Records Archivist /
http://forums.archivists.org/t/375785/1040819/725/0/?u=aHR0cDovL2xpYndlYi51b3JlZ29uLmVkdS8%3d&x=144421de
(Eugene, Oregon)
• Librarian-William Gilmore Simms Curator / University of South Carolina (Columbia)
• Project Archivist / Northern Michigan University (Marquette)
• Records Officer / Knolls Atomic Power Laboratory (Niskayuna, New York)
• Technical Archivist / John Deere (Moline, Illinois)
• University Archivist / Santa Clara University Library (Santa Clara, California)
• University Records Manager / Princeton University, Library (Princeton, New Jersey)
* * *
For more news of interest, see the SAA home page at www.archivists.org or SAA’s
Facebook page at
http://forums.archivists.org/t/375785/1040819/628/0/?u=aHR0cDovL3d3dy5mYWNlYm9vay5jb20vYXJjaGl2aXN0cy4%3d&x=4a008b76
In the Loop is an electronic newsletter distributed via e-mail bi-weekly to provide
members with an update on SAA activities. Please contact the SAA office at
866-SAA-7858 (toll-free) if you have any questions.
Upcoming Deadlines
• February 28: Deadline for SAA award, scholarship, and Fellow nominations.
• February 28: Deadline for changing username and password for 2010 election.
Awards, Scholarship, and Fellow Nominations Wanted!
Do you know an individual or organization that has made an outstanding contribution
to the archives profession? Or promoted greater public awareness of archives? SAA
annually recognizes outstanding achievements in the archives profession through an
awards competition and the naming of Fellows.
Scholarships are available to individuals in need of financial assistance to attend
graduate school. The Mosaic Scholarship offers financial and mentoring support to
two minority students pursuing graduate education in archival science. The F. Gerald
Ham Scholarship Fund gives financial support to two graduate students in their
second year of archival studies.
For more details on selection criteria and nomination forms for SAA Fellows, awards,
and scholarships, click here. Completed forms and supplementary materials must be
postmarked by February 28, 2010.
Take a Peek at Actions Taken by the SAA Council
A strategic planning session on public awareness, a half-day joint meeting with the
CoSA Board of Directors to discuss strategies for ensuring passage of the PAHR Act
in 2010, and a meeting with Archivist of the United States David Ferriero were among
the many activities tackled by the SAA Council at its February 2−4 meeting in
Washington, D.C., before the blizzard hit! Read a complete summary of the meeting
here.
SAA Council Posthumously Honors Studs Terkel
At its recent meeting, the SAA Council passed a resolution honoring renowned oral
historian Louis “Studs” Terkel. Read the full resolution here.
Haitian Archives Update
The SAA Council discussed the conditions of archives in Haiti at its meeting in
Washington D.C. Maygene Daniels, SAA Fellow and past president, represented SAA at a
meeting of the U.S. Committee of the Blue Shield (a non-profit organization that
protects cultural property around the world during armed conflicts and other
emergencies) member organizations in Washington on Feb. 5, and reported that
international efforts to provide support for Haitian archives are still being
organized. To learn about the state of libraries, records, and those in the
profession affected by the recent earthquake, visit the Digital Library of the
Caribbean Facebook page.
SAA 2010 Election: Are You Ready to Vote?
Online voting for SAA’s 2010 Election will take place March 11−April 11, 2010.
All individual members, student members, and primary contacts of institutional
members who are in good standing as of February 28, 2010, will be eligible to vote.
If you wish to change your SAA username and password for the purposes of this
election, you must do so by February 28. Paper ballots may be requested by calling
1-866-722-7858 or e-mailing servicecenter@archivists.org. A paper ballot will be
sent to you via first-class mail, along with complete candidate information. Paper
ballots must be requested by March 31, 2010, and postmarked no later than April 11,
2010. In the meantime, read candidate statements and biographies here.
Call for Papers for 75th Anniversary of SAA
SAA will celebrate its 75th Anniversary in 2011. If you’d like to contribute to the
celebration – and see your name in print – here’s a great opportunity! The American
Archivist Editorial Board invites proposals for papers to be published in the
Fall/Winter 2011 issue to mark SAA’s 75th anniversary. Read more here.
How Do You Document “Tweets”?
Case studies documenting the use of Twitter and virtual environments (Second Life,
etc.) by archival repositories are wanted for The Interactive Archivist: Case
Studies in Utilizing Web 2.0 to Improve the Archival Experience. Also welcome are
case studies in areas such as blogging, social networking, tagging and folksonomies,
mashups, RSS, wikis, photo sharing services, video sharing services, and podcasts.
Click here for more info.
Preserving Archives and Manuscripts Is Here!
Hot-off-the-press and ready for your reading is Preserving Archives and Manuscripts
(2nd ed.) by Mary Lynn Ritzenthaler. Time is running out to buy a copy at the
special promotional rate of $36. Click here to order your copy today!
2009 Research Forum Papers Now Available
Click here to check out this new content:
• “‘Everything about This Person’: Name-Based Access to Multiple Resources Using
EAC,” by Nancy Hadley.
• “Searching for ‘Spitzer’ in the Archives: Drawing New Conclusions from
‘Troopergate’ Using Archival Records and Social Networking Analysis,”
by Catherine Stollar Peters.
• “Tapping Our Potential: Business Process Management and Archival Content
Management Systems,” by J. Gordon Daines III and Cory L. Nimer.
Plan for Preservation on March 18
The National Archives and Records Administration (NARA) will host its 24th Annual
Preservation Conference, "Plan for Preservation: Assess, Prioritize and Manage,"
March 18, 2010, at the William G. McGowan Theater in Washington, D.C. Take a look at
the event schedule that begins with an introduction by David S. Ferreiro, Archivist
of the United States.
National Preservation Week, May 9–15, 2010
Pass It On: Saving Heritage and Memories
This May take the time to highlight your institution as a source of preservation
information. SAA has joined the American Library Association, the Library of
Congress, and the Institute for Museum and Library Services as a partner in
celebrating National Preservation Week, May 9−15, 2010. During this week, SAA
asks institutions to connect our communities through events, activities, and
resources that highlight what we can do to preserve our personal and shared
collections.
• Create a display about preserving and collecting personal, family, or community
heritage.
• Offer a preservation workshop or event.
• Highlight Preservation Week on your website with a link to ALA’s Preservation Week
resources.
Letter to ALA Concerning “Traditional Cultural Expressions” Statement
On January 6, 2010, SAA President Peter Gottlieb responded to ALA on behalf of SAA
about ALA's current draft statement (Draft 6) on traditional cultural expressions.
Read more here.
Emmett Leahy Award Nomination
If you or someone you know has had a major impact on the records and information
management professions, recognize their contributions and accomplishments through
the Emmett Leahy Award (nomination deadline is February 25).
NYU to Host Discussion Series
Just what is “archival silence”? Check out this topic and others at New York
University’s Spring 2010 “Discussing the Archive: Ideas, Practices and Institutions”
series.
Save the Date: Western Roundup 2010
Mark your calendars for Western Roundup 2010, held at the Renaissance Hotel in
Seattle from April 28 through May 1. This is a joint meeting sponsored by Northwest
Archivists, Conference of Inter-Mountain Archivists, Society of California
Archivists, and Rocky Mountain Archivists. For more details click here.
Continuing Education
We’ve added more workshops from March to May—and more are in the works! With so many
topics to choose from, this is a great time to invest in your professional future
with continuing education from SAA. Take a look at the complete calendar. Don’t see
the topic of your choice? Contact us to bring a workshop to your location.
March/April Workshops
• Implementing “More Product, Less Process”
• Understanding Photographs: Introduction to Archival Principles and Practices
• Fundamentals of Acquisition and Appraisal
• Project Management for Archivists
• Visual Literacy for Photograph Collections
• Describing Archives: A Content Standard
• Oral History: From Planning to Preservation
Web Seminars
• Register now for “Basics of Managing Electronic Records…Getting You Started!”
March 30 at 1:00 p.m. (US CT) with Geof Huth of the New York State Archives.
• If you missed live presentations of SAA’s topical Web seminars, they’re now
available Online On Demand. Access the Education Calendar under the Education and
Events menu on the home page and register to gain access for two months. OR, if
you’d rather have an audio CD to listen to while driving, go to the Publications
Catalog and check for CDs.
Attention Job Seekers!
Check out the following career opportunities posted to SAA’s Online Career Center:
• Archivist / Crown Family Philanthropies (Chicago)
• Archivist / SPACES - Saving &Preserving Arts & Cultl Envirnmts (Aptos, California)
• Coordinator University Archives and Records Mgmt / Emory University Libraries
(Atlanta)
• Corporate Archivist / HSBC (Mettawa, Illinois)
• Dickinson Research Center Director / National Cowboy and Western Heritage Museum
(Oklahoma City)
• Director, Master of Archival Studies Program / Clayton State University (Morrow,
Georgia)
• Eastern Regional Archivist / Office of the Secretary of State (Washington)
• Electronic Records Archivist /
http://forums.archivists.org/t/375785/1040819/725/0/?u=aHR0cDovL2xpYndlYi51b3JlZ29uLmVkdS8%3d&x=144421de
(Eugene, Oregon)
• Librarian-William Gilmore Simms Curator / University of South Carolina (Columbia)
• Project Archivist / Northern Michigan University (Marquette)
• Records Officer / Knolls Atomic Power Laboratory (Niskayuna, New York)
• Technical Archivist / John Deere (Moline, Illinois)
• University Archivist / Santa Clara University Library (Santa Clara, California)
• University Records Manager / Princeton University, Library (Princeton, New Jersey)
* * *
For more news of interest, see the SAA home page at www.archivists.org or SAA’s
Facebook page at
http://forums.archivists.org/t/375785/1040819/628/0/?u=aHR0cDovL3d3dy5mYWNlYm9vay5jb20vYXJjaGl2aXN0cy4%3d&x=4a008b76
Sunday, February 14, 2010
[archmgmt] Photograph Storage discussion
Starting e-mail:
Good morning,
Hello everyone. I'm a Special Projects Librarian, and one of my responsibilities is reorganizing and managing our archives collection.
First off, I need to admit that I am not an archivist. That being said, I was looking for some input. Our archives collection consists of various document and photographic material relating directly to the history of the college. Most of our items are kept at an off-site storage facility,
but are in desperate need of reorganization. I am recalling the boxes a few at time to create a more concise collection that facilitates resource discovery. For instance, right now I might open a box that has photos from the Student Activities department along with Alumni magazines, memorabilia, president's memos, etc.
What is the best method for storing photographs and documents? Most of them are no larger than 8x10. My thoughts were to purchase archival quality album pages and we already have numerous three-ring binders.
I would organize the photos appropriately and store them in the binder for easy viewing with less wear and tear on the actual photo. What do you guys think? Can I put the photos back-to-back in the album sleeves, or is this not a good idea. I know people wouldn't be able to see anything written on the back of the photo, but I'm not sure how often people would need to access these.
Another option I considered was using archival file folders and filing the storage boxes (bankers boxes) this way with folders organized accordingly, but not in binders. I'm sure that each institutions needs to be flexible, but I'm not sure which direction to go with this. I just want to
make sure I'm creating an easy-to-use system while preserving the material.
Thanks for your patience, and I hope I'm not out of place here on the list-serv since I'm obviously a archivist fraud! Any assistance or advice would be very much appreciated!
Amy Regnier
Responses:
Amy,
I would go for the folder/box option with each folder labled with the content. Three ring binders are not the best for keeping archival materials physically stable over the long term. Also, people will want to access the data and will have to remove them from the sleeves to do so, so it really doesn't reduce the wear and tear. If you can afford it, I suggest you individually encapsulate the photos in archival quality sleeves available at most archival supply sites. If you write on the photographs use pencil. This way, the pictures will be physically stable and the information can be seen through the encapsulation.
There are lots of books and web-sites that can help you learn about best practices for processing and storing photographs. Check out the NEDCC's preservation leaflets at:
http://www.nedcc.org/resources/leaflets.list.php.
The Library of Congress also has a helpful Preservation Site:
http://www.loc.gov/preserv/care/photo.html.
Each of these resources also has bibliographies. The SAA publishes "Photographs: Archival Care and Management" by Ritzenthaler and O'Connor, which is a very helpful resource.
Hope this helps.
Melissa Eastin
*****
Hi Amy,
I am the Archives Advisor for the Archives Association of Ontario in Canada and just wanted to provide some additional resources. Our preservation consultant for the Archives Association of Ontario has written some article's about storing archival documents including photographs. Please visit our website at:
http://aao.fis.utoronto.ca/aa/portfolio.html for a list of articles that might be of help to you.
Regards,
Carolynn Bart-Riedstra, MA, AMCT
*****
*****
Good morning,
Hello everyone. I'm a Special Projects Librarian, and one of my responsibilities is reorganizing and managing our archives collection.
First off, I need to admit that I am not an archivist. That being said, I was looking for some input. Our archives collection consists of various document and photographic material relating directly to the history of the college. Most of our items are kept at an off-site storage facility,
but are in desperate need of reorganization. I am recalling the boxes a few at time to create a more concise collection that facilitates resource discovery. For instance, right now I might open a box that has photos from the Student Activities department along with Alumni magazines, memorabilia, president's memos, etc.
What is the best method for storing photographs and documents? Most of them are no larger than 8x10. My thoughts were to purchase archival quality album pages and we already have numerous three-ring binders.
I would organize the photos appropriately and store them in the binder for easy viewing with less wear and tear on the actual photo. What do you guys think? Can I put the photos back-to-back in the album sleeves, or is this not a good idea. I know people wouldn't be able to see anything written on the back of the photo, but I'm not sure how often people would need to access these.
Another option I considered was using archival file folders and filing the storage boxes (bankers boxes) this way with folders organized accordingly, but not in binders. I'm sure that each institutions needs to be flexible, but I'm not sure which direction to go with this. I just want to
make sure I'm creating an easy-to-use system while preserving the material.
Thanks for your patience, and I hope I'm not out of place here on the list-serv since I'm obviously a archivist fraud! Any assistance or advice would be very much appreciated!
Amy Regnier
Responses:
Amy,
I would go for the folder/box option with each folder labled with the content. Three ring binders are not the best for keeping archival materials physically stable over the long term. Also, people will want to
There are lots of books and web-sites that can help you learn about best
http://www.nedcc.org/resources/leaflets.list.php.
The Library of Congress also has a helpful Preservation Site:
http://www.loc.gov/preserv/care/photo.html.
Each of these resources also has bibliographies. The SAA publishes "Photographs: Archival Care and Management" by Ritzenthaler and O'Connor, which is a very helpful resource.
Hope this helps.
Melissa Eastin
*****
I am the Archives Advisor for the Archives Association of Ontario in Canada and just wanted to provide some additional resources. Our preservation consultant for the Archives Association of Ontario has written some article's about storing archival documents including photographs. Please visit our website at:
http://aao.fis.utoronto.ca/aa/portfolio.html for a list of articles that might be of help to you.
Regards,
Carolynn Bart-Riedstra, MA, AMCT
*****
I see an interesting theme appearing in this discussion - Library-associated archives versus "stand-alone" historical document repositories. One respondent aptly stated that a library's primary mission does not include providing such copies, hence a relatively high charge.
Whereas at our historical society providing such images is core to our mission, and I would argue that for us this leads to a case for lower charges.
Secondly, at our institution at least 80% of the work that goes into providing these images is done by skilled volunteers. So technically, the cost of labor for providing the images is minimal.
*****
SAA, In the Loop for Tuesday, February 2, 2010
In the Loop is an electronic newsletter distributed via e-mail bi-weekly to=
provide members with an update on SAA activities. Please contact the SAA of=
fice at 866-SAA-7858 (toll-free) if you have any questions.
Upcoming Deadlines:
February 10: Deadline for petition to place additional members on election ballot
February 10: Early discount for Implementing More Product, Less Process workshop
February 11: Early discount for Understanding Photographs workshop
February 14: Early discount for Fundamentals of Acquisition & Appraisal workshop
February 19: Early discount for Project Management for Archivists workshop
February 28: Deadline for SAA award, scholarship, and Fellow nominations
Election 2010
Fourteen candidates vying for three different offices are slated on SAA's 2010 ballot. (Note: Any eligible SAA member can be placed on the ballot by submitting a petition signed by 50 individual members. Petitions must be received in the SAA office by February 10. Voters may also write in candidates on the ballot.) All individual members, student members, and primary contacts of institutional members who are in good standing on February 28, 2010, are able to vote. Casting your vote online is easier than ever by visiting SAA's home page between March 11 and April 11. Learn about the candidates here.
Preserving Archives and Manuscripts Is Here!
Be the first on your block to get the final volume in the Archival Fundamental Series II Preserving Archives and Manuscripts (2nd ed.) by Mary Lynn Ritzenthaler. The publication emphasizes integrating preservation and archival management and addresses storage, safe handling, and environmental issues.
Call toll-free 1-866-722-7858 to order your copy at a special promotional rate of $36!
SAA Council Meeting in D.C. This Week
The SAA Council is working its way through a hefty agenda including a joint session with the Council of State Archivists Board of Directors during its February 2-4 meeting at the Marriott Wardman Park Hotel. View the agenda and materials here. (Per Council action in 2009, all materials for Council meetings will be made available to members via the SAA website three days after they are sent to Council members.)
Haitian Archives Updates
The SAA Council will discuss the conditions of archives in Haiti at its meeting this week in Washington D.C. Maygene Daniels, SAA Fellow and past president, will represent SAA at a meeting of the U.S. Committee of the Blue Shield (a non-profit organization that protects cultural property around the world during armed conflicts and other emergencies) member organizations in Washington on Feb. 5. SAA is seeking the most effective ways that it can assist Haitian archives. Information from the Council's discussions and from the U.S. Committee of the Blue Shield meeting will be distributed as soon as possible.To learn about the state of libraries, records, and those in the profession affected by the recent earthquake, visit the Digital Library of the Caribbean Facebook page.
Awards, Scholarship, and Fellow Nominations Wanted!
Do you know an individual or organization that has made an outstanding contribution to the archives profession? Or promoted greater public awareness of archives? Have you published a groundbreaking book, written an outstanding article, or developed an innovative finding aid? SAA annually recognizes outstanding achievements in the archival profession through an awards competition and the naming of Fellows.
Would financial assistance to attend graduate school come in handy? Two recipients will be awarded the Mosaic Scholarship, which provides financial and mentoring support to minority students pursuing graduate education in archival science, encourages students to pursue a career as an archivist, and promotes the diversification of the American archives profession. The F. Gerald Ham Scholarship Fund offers financial support to two graduate students in their second year of archival studies.
For more details on selection criteria and nomination forms for SAA Fellows, awards, and scholarships, click here. Completed forms and supplementary materials must be postmarkedby February 28, 2010.
American Archivist Welcomes New Reviews Editors
SAA has appointed Amy Cooper Cary as reviews editor of American Archivist. Cary, director of the Archival Studies Program, University of Wisconsin-Milwaukee, assumes the three-year term immediately and will work with journal editor Mary Jo Pugh and with outgoing reviews editor Jeannette A. Bastian to commission review essays and to select books and other tools and products of archival activity for review. In addition, SAA also appointed Danna Bell-Russel as associate reviews editor, a new position. Bell-Russel, educational outreach specialist at the Library of Congress, will work with Cary to assemble reviews for the volumes to be published in 2011, 2012, and 2013.
NYU to Host Discussion Series
Just what is archival silence? Check out this topic and others at New York University Spring 2010. Discussing the Archive: Ideas, Practices, and Institutions series.
Emmett Leahy Award Nomination Deadline Feb. 25
If you or someone you know has had a major impact on the records and information management professions, recognize their contributions and accomplishments through the Emmett Leahy Award.
Plan for Preservation on March 18
The National Archives and Records Administration (NARA) will host its 24th Annual Preservation Conference, "Plan for Preservation: Assess, Prioritize and Manage," March 18, 2010, at the William G. McGowan Theater in Washington, D.C. Take a look at the event schedule that begins with an introduction by David S. Ferreiro, Archivist of the United States.
Continuing Education
We've added more workshops in the March/April/May time frame and more are in the pipeline! With so many topics to choose from, this is a great time to invest in your professional future with continuing education from SAA. Take a look at the complete calendar. Don=92t see the topic of your choice? Contact us to bring a workshop to your location.
March/April Workshops
Implementing More Product, Less Process
Understanding Photographs: Introduction to Archival Principles & Practices
Fundamentals of Acquisition and Appraisal
Project Management for Archivists
Visual Literacy for Photograph Collections
Describing Archives: A Content Standard
Oral History: From Planning Preservation
Web Seminars
Register now for Basics of Managing Electronic Records: Getting You Started!, March 30 at 1:00 p.m. (US CT) with Geof Huth of the New York State Archives.
If you missed live presentations of SAA's topical Web seminars, they're now available Online On Demand. Access the Education Calendar under the Education and Events menu on the home page and register to gain access for two months. OR, if you'd rather have an audio CD to listen to while driving, go to the Publications Catalog and check for CDs.
Attention Job Seekers!
Check out the following career opportunities posted to SAA's Online Career Center:
* * *
For more news of interest, see the SAA home page at www.archivists.org or SAA's Facebook page
provide members with an update on SAA activities. Please contact the SAA of=
fice at 866-SAA-7858 (toll-free) if you have any questions.
Upcoming Deadlines:
February 10: Deadline for petition to place additional members on election ballot
February 10: Early discount for Implementing More Product, Less Process workshop
February 11: Early discount for Understanding Photographs workshop
February 14: Early discount for Fundamentals of Acquisition & Appraisal workshop
February 19: Early discount for Project Management for Archivists workshop
February 28: Deadline for SAA award, scholarship, and Fellow nominations
Election 2010
Fourteen candidates vying for three different offices are slated on SAA's 2010 ballot. (Note: Any eligible SAA member can be placed on the ballot by submitting a petition signed by 50 individual members. Petitions must be received in the SAA office by February 10. Voters may also write in candidates on the ballot.) All individual members, student members, and primary contacts of institutional members who are in good standing on February 28, 2010, are able to vote. Casting your vote online is easier than ever by visiting SAA's home page between March 11 and April 11. Learn about the candidates here.
Preserving Archives and Manuscripts Is Here!
Be the first on your block to get the final volume in the Archival Fundamental Series II Preserving Archives and Manuscripts (2nd ed.) by Mary Lynn Ritzenthaler. The publication emphasizes integrating preservation and archival management and addresses storage, safe handling, and environmental issues.
Call toll-free 1-866-722-7858 to order your copy at a special promotional rate of $36!
SAA Council Meeting in D.C. This Week
The SAA Council is working its way through a hefty agenda including a joint session with the Council of State Archivists Board of Directors during its February 2-4 meeting at the Marriott Wardman Park Hotel. View the agenda and materials here. (Per Council action in 2009, all materials for Council meetings will be made available to members via the SAA website three days after they are sent to Council members.)
Haitian Archives Updates
The SAA Council will discuss the conditions of archives in Haiti at its meeting this week in Washington D.C. Maygene Daniels, SAA Fellow and past president, will represent SAA at a meeting of the U.S. Committee of the Blue Shield (a non-profit organization that protects cultural property around the world during armed conflicts and other emergencies) member organizations in Washington on Feb. 5. SAA is seeking the most effective ways that it can assist Haitian archives. Information from the Council's discussions and from the U.S. Committee of the Blue Shield meeting will be distributed as soon as possible.To learn about the state of libraries, records, and those in the profession affected by the recent earthquake, visit the Digital Library of the Caribbean Facebook page.
Awards, Scholarship, and Fellow Nominations Wanted!
Do you know an individual or organization that has made an outstanding contribution to the archives profession? Or promoted greater public awareness of archives? Have you published a groundbreaking book, written an outstanding article, or developed an innovative finding aid? SAA annually recognizes outstanding achievements in the archival profession through an awards competition and the naming of Fellows.
Would financial assistance to attend graduate school come in handy? Two recipients will be awarded the Mosaic Scholarship, which provides financial and mentoring support to minority students pursuing graduate education in archival science, encourages students to pursue a career as an archivist, and promotes the diversification of the American archives profession. The F. Gerald Ham Scholarship Fund offers financial support to two graduate students in their second year of archival studies.
For more details on selection criteria and nomination forms for SAA Fellows, awards, and scholarships, click here. Completed forms and supplementary materials must be postmarkedby February 28, 2010.
American Archivist Welcomes New Reviews Editors
SAA has appointed Amy Cooper Cary as reviews editor of American Archivist. Cary, director of the Archival Studies Program, University of Wisconsin-Milwaukee, assumes the three-year term immediately and will work with journal editor Mary Jo Pugh and with outgoing reviews editor Jeannette A. Bastian to commission review essays and to select books and other tools and products of archival activity for review. In addition, SAA also appointed Danna Bell-Russel as associate reviews editor, a new position. Bell-Russel, educational outreach specialist at the Library of Congress, will work with Cary to assemble reviews for the volumes to be published in 2011, 2012, and 2013.
NYU to Host Discussion Series
Just what is archival silence? Check out this topic and others at New York University Spring 2010. Discussing the Archive: Ideas, Practices, and Institutions series.
Emmett Leahy Award Nomination Deadline Feb. 25
If you or someone you know has had a major impact on the records and information management professions, recognize their contributions and accomplishments through the Emmett Leahy Award.
Plan for Preservation on March 18
The National Archives and Records Administration (NARA) will host its 24th Annual Preservation Conference, "Plan for Preservation: Assess, Prioritize and Manage," March 18, 2010, at the William G. McGowan Theater in Washington, D.C. Take a look at the event schedule that begins with an introduction by David S. Ferreiro, Archivist of the United States.
Continuing Education
We've added more workshops in the March/April/May time frame and more are in the pipeline! With so many topics to choose from, this is a great time to invest in your professional future with continuing education from SAA. Take a look at the complete calendar. Don=92t see the topic of your choice? Contact us to bring a workshop to your location.
March/April Workshops
Implementing More Product, Less Process
Understanding Photographs: Introduction to Archival Principles & Practices
Fundamentals of Acquisition and Appraisal
Project Management for Archivists
Visual Literacy for Photograph Collections
Describing Archives: A Content Standard
Oral History: From Planning Preservation
Web Seminars
Register now for Basics of Managing Electronic Records: Getting You Started!, March 30 at 1:00 p.m. (US CT) with Geof Huth of the New York State Archives.
If you missed live presentations of SAA's topical Web seminars, they're now available Online On Demand. Access the Education Calendar under the Education and Events menu on the home page and register to gain access for two months. OR, if you'd rather have an audio CD to listen to while driving, go to the Publications Catalog and check for CDs.
Attention Job Seekers!
Check out the following career opportunities posted to SAA's Online Career Center:
- Archivist / SPACES - Saving & Preserving Arts & Cultl Envirnmts (Aptos, CA)
- Archivist/Records Manager / Legislative Council of Hong Kong SAR (Nationwide HKG)
- Assistant Head of SCUA / University Libraries - UNC at Greensboro (Greensboro, NC)
- Chief Archivist / John F. Kennedy Library & Museum (Boston, MA)
- Coordinator of Library and Information Services / Longwood Gardens (Kennett Square, PA)
- Director of Special Collections & Univ. Archivist / Wake Forest University (Winston Salem, NC)
- Director, Wittliff Collections / Alkek Library - Texas State University (San Marcos, TX)
- Documentary Editor / LDS Church History Department (Salt Lake City, UT)
- Director, Special Collections / The University of Arizona Libraries (Tucson, AZ)
- Project Archivist / Northern Michigan University (Marquette, MI)
- Project Coordinator / AstraZeneca (Wilmington, DE)
- Project Manager / AstraZeneca (Wilmington, DE)
- Quality Assurance Specialist / American Jewish Joint Distribution Committee, Inc. (New York, NY)
- University Archivist / Santa Clara University Library (Santa Clara, CA)
- webmaster / alanfreed.com (Santa Monica, CA)
* * *
For more news of interest, see the SAA home page at www.archivists.org or SAA's Facebook page
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